Locating unique locations for your event!
As the host of a meticulously planned event, everything must be flawless! However, the first item on your to-do list should be to mark off THE RIGHT LOCATION.
Venues are critical factors to consider, even more so when deciding on the appropriate space for your event kind. Distinct themes necessitate different event rooms, for example, weddings, concerts, awards, and business events.
The venue possibilities are virtuallylimitless, depending on how bold you and your client are. With the correct eye and effort, nearly any room can be converted into a stunning, unforgettable event.
Even yet, after dozens of events, it’s natural to lose a little inspiration or feel as though your creative well has run dry. To get your creative juices going as a planner, here are some of our all-time favorite unconventional sites you might consider for your next event:
Each illustrious venue has an intriguing backstory. We share a few of these stories below to contextualize each event venue.
1. Sentul Depot
Sentul Depot, a one-of-a-kind 110-year-old colonial Malayan architectural marvel, reopens to the public. Even in its raw, undefined industrial condition, its dynamic spaces provide a remarkable and grand environment in Kuala Lumpur for bringing people together.
Sentul Depot has evolved into a catalyst for rejuvenating ancient neighborhoods through excellent placemaking efforts as a result of the redevelopment of the old warehouses and workshops into a space for varied activities.
Sentul Depot’s meeting and collaboration facilities are ideal for hosting events for colleagues and clients. Sentul Depot consists of four warehouses: Warehouse 1, Warehouse 2 (A), Warehouse 2 (B), and Warehouse 3.
The expansive 200,000-square-foot space is ideal for hosting events such as open markets, arts and fashion shows, product launches, and other business activities. Additionally, the area is easily accessible through MRT, KTM Komuter, and major connected routes.
If you’re looking forward to a bigger crowd, this is the place you wanna have your next exhibition on. Go Big or Go Home!
If you’re looking for a perfect blend of old-school style and new-school luxury, this is it!
In the midst of a verdant forest, the Boathouse is a collection of event spaces. Incorporating colonial history architecture with modern opulent facilities and innovative innovations, each of the Boathouse’s event halls offers an uniquely distinct event experience.
Up to 400 guests can be accommodated in the Glasshouse, Boathouse’s largest multipurpose indoor facility, located on the ground floor. Floor-to-ceiling windows let in a lot of light throughout the day, and the night sky shines brightly behind them when the sun sets.
From wedding receptions and cocktail parties to commercial shots and product launches to corporate meetings, Glasshouse is an ideal venue for a wide range of events, from small to large-scale corporate and private functions. Brands and companies will be able to communicate with local and global consumers in a new way.
Make a statement at your next event with this trademark dome event space. Dome is a stunning combination of cutting-edge technology and beautiful design for a futuristic event space. All business and personal events can benefit from the dome’s panoramic 360 degree projector display, state-of-the-art AV and technical equipment which is perfect for event planning.
2. LaLaport Bukit Bintang City Centre
Shopping malls are built-in event locations with a variety of elements that event planners may and should leverage to ensure event success. With local shopping malls refocusing their efforts, they are now, more than ever, customers’ preferred event sites.
This mall features numerous event areas, including the “Central Rooftop Garden,” which spans around 1,700 square meters and is surrounded by flora and trees. Also, the mall offers a one-of-a-kind event area in the heart of Gourmet Street, as well as an attraction adjacent to the main entrance that showcases various forms of illumination in conjunction with seasonal events.
As a Japanese lifestyle shopping mall, LaLaport BBCC aspires to instill consumer confidence with its innovative design, which combines Malaysian culture and trends while maintaining a distinct Japanese DNA.
3. Le Méridien Putrajaya
Le Méridien Putrajaya boasts a capacity of 900 guests and a large selection of 19 event rooms of varied sizes! Therefore, if you’re seeking for an event venue with enough grandeur to accommodate a large number of people, go no further than Le Méridien Putrajaya!
Within the walls of their largest function hall, the pillarless Millennium Grand Ballroom, your banquet will undoubtedly be treated as a night to remember.
Plus, they provide a variety of smaller event venues for people hosting private gatherings. Catering from its Chinese restaurant and other event catering services such as coffee breaks and banquets will delight your guests.
4. The Grey Box (GM Hall)
Wanna raise the bar for your next event? A cool monochromatic space with awe-inspiring chandeliers would undoubtedly do the trick.
The Grey Box’s one-of-a-kind decor will make your corporate gatherings unforgettable. The GM Hall is a unique 5000 square feet space within a Mall, a dynamic retail environment that values art, culture, and community. It is located in the heart of Kuala Lumpur City Center and houses an art gallery as well as multifunctional events. That is why it is ideal for product exhibitions and launches.
Other than that, the Grey Box can hold a variety of events, including art exhibitions, fashion displays, live music performances, gigs, corporate talks/events, mini trade shows, community bazaars, lectures, seminars, and workshops.
The Matrade Hall is a sophisticated and elegant event space housed within the MATRADE Exhibition and Convention Centre. With a capacity of 2000, this location is suitable for large business and private events such as exhibitions, bazaars, presentations, team building conferences, company annual dinners, and weddings.
Matrade is a trade center, exhibition space, and convention center located in the Malaysian capital of Kuala Lumpur. MATRADE (Malaysian External Trade Development Corporation) established this facility to provide conference space, exhibition halls, and meeting rooms. Allotted permanent show space on the second floor of the exhibition hall for 400 local businesses.
5. Grand Hyatt
Set against the Petronas Twin Towers, Grand Hyatt Kuala Lumpur offers event space equipped with the latest technology and equipment to meet your event’s requirements. The Grand Hyatt Kuala Lumpur offers thirteen versatile event venues in Kuala Lumpur, ranging from elegant ballrooms with brilliant chandeliers to residential-styled spaces. These venues can accommodate everything from large-scale conferences, corporate meetings, and exhibitions to intimate receptions.
From the pillar-free Grand Ballroom and Grand Salon with brilliant crystal chandeliers to the flexible residential-styled Grand Residence, the modern and versatile Poolside Residence, the stunning glass house overlooking the swimming pool at Poolhouse, and even the Sky Lobby Lounge with spectacular views of the Petronas Twin Towers, there are now even more reasons to hold your meetings and events at Grand Hyatt Kuala Lumpur.
Nestled in the heart of the Golden Triangle in Kuala Lumpur, Shangri-La Hotel offers world class event venues and facilities. Shangri-La Hotels are five star luxury hotels located in premier city addresses across Asia Pacific, North America, the Middle East and Europe. Shangri-La Hotels and Resorts is Asia Pacific’s leading luxury hotel group. It has also been regarded as one of the world’s finest hotel and management companies.
Their new Grand Ballroom is furnished with the latest in cutting edge technology and measures 1509 square meters. The pillarless Grand Ballroom features high ceilings, a grand elevated stage, flexible partitioning systems, superior audio-visual and communication systems, sophisticated lighting systems, large high definition LED screens and WIFI connection. The Grand Ballroom can seat up to 1800 guests in a reception setting.
7. Ampang Glasshouse
Ampang Glasshouse provides a one-of-a-kind experience in hosting events with an extraordinary sense of a modern yet fascinating experience!
This magnificent event space is divided into four distinct sections: the Rooftop Glasshouse, the Poolside Garden, the Cave, and the Lobby, each of which is ideal for a corporate gathering or special occasion. Ultimately, it can seat up to 180 guests. Its Instagram-worthy value stems from the magnificent glass façade, which is ideal for hosting any occasion.
Not only that, but the area features a variety of levels that cater to a variety of capacities. Impress your guests at this ideal venue in the center of Kuala Lumpur, tucked within lovely surroundings, to celebrate your most memorable event ever!
Insta-worthy. Inspiring. Exceptional. Practical. These are the characteristics that best identify Spacerubix. What you will notice is the variety of spaces available for both small and large gatherings.
Spacerubix’s event venue can accommodate up to 2,000 attendees. At an inexpensive rental rate, its expansive and versatile multifunctional area will make event planning a breeze. Spacerubix is known as Puchong’s most colorful public area, featuring amenities customized for meetings, sports, fitness, events, and affordable housing. It features a variety of event rooms ranging in size and pricing to meet your individual event needs and desires.
Overall, it’s an inspiring hub with multipurpose areas for business and community activities and events, as well as a sports complex with facilities such as an indoor/outdoor court, gym, and wall climbing.
Take inspiration from the DOREMi dream team’s top event venue choices.
If you require assistance with event planning, DOREMi has a dedicated team of planners available to assist you!
10 Things to Keep in Mind When Choosing a Venue
When planning an event, several decisions must be made, but picking the right venue and location is the most important. The event venue and location determine the event date, speaker roster, food options, and attendance experience.
When to Begin Venue Hunting
Earlier is better. You may start looking for a venue once you know your budget, expected event size, and space requirements.
Book a location at least 8 months in advance to secure exceptional speakers, create an event programme and website, start ticket sales, and engage with guests.
What to Look for in a Venue
1. Venue location
You’ve probably thought about it. For a local event, you may want to find a venue near most guests’ homes or workplaces. If many people are coming from out of town, a location near the airport or hotels is ideal. Remember to factor in traffic, transportation, and parking.
Provide your attendees with a mobile event app, which is becoming a norm. Your attendees will feel more at ease with maps, driving directions, and parking/shuttle information at their fingertips. If the venue is a huge campus or institute, using maps with pins might be quite useful. Interactive indoor maps will help participants navigate events with exhibitions, posters, or simultaneous sessions.
Is there a parking lot or valet? A venue with parking is a dream come true. If not, look for adjacent parking lots that attendees can utilize.
3. Capacity and minimums
How big is it? You’ll need to know the venue’s capacity for several reasons. First, a room that can accommodate 250 people cannot comfortably accommodate 500 people. Second, the venue must adhere to fire and safety regulations.
Do you know the minimums? Check to see if your venue’s food and beverage minimum (F&B minimum) matches the prior event’s F&B records. If you estimate more F&B than the venue requires, you are a good customer. Ask whether they will provide free service if your expenditure reaches a specific threshold.
How to respond to attendees’ feedback? It’s critical to be able to change a room’s or F&B’s size before or during your event. An event app can quickly count attendees or collect comments via live polling, saving time and money.
4. Flexible contracts
Due to the unknown nature of the epidemic, it’s best to establish flexible contract conditions with your venue. Even if they registered, a lockdown or natural calamity may prevent attendees from attending your event. If the venue has a force majeure provision, ask if they can add a COVID clause that protects your deposit.
5. Services and amenities
Is there a kitchen and can the venue cater your event? Most venues forgo facility fees and just demand a down payment plus food for each attendee. For venues without kitchens, you may be obliged to employ a food provider, so check their menu ahead of time. For the best attendee experience, choose a venue that serves exceptional cuisine or enables outside food vendors.
Is there a table, seats, and linens? If a location has these objects, use them if they match your theme and ambiance.
Has a setup/cleanup crew? Rejoice if your venue provides a setup and cleanup crew! It isn’t always so. A team or volunteers may be required if these services are not available.
Is it AV capable? Some venues have audio-visual equipment built in, while others need you to supply your own.
Even if you identify your venue early in the planning process, you should have a rough notion of the activities, amenities, and demands of your team and attendees.
Get an illustrated floor plan of each venue and walk through your favorites at least once, noting crucial features like plugs and AV equipment. Your event’s layout and floor plan will dramatically impact several aspects:
Consider the event’s traffic flow. Each event requires a unique flow. What regions will be heavily trafficked? Registration? The theater doors? Remember this while picking your venue, and how you set up the tables and decor will also play a role.
Ask your general liability insurance agent for this endorsement. Plan ahead of time and have all essential information ready before contacting your agent.
8. Ambience and Accessibility
Pay close attention to the venue’s dcor. What is the architecture’s style and what does the interior say? A gala will certainly require different venue accommodations than an expo. The more you decorate to compensate for a lack of ambiance (upscale, high tech, etc. ), the more you’ll need to decorate.
Accessibility means that everyone, including those with special needs, can use the building’s facilities. To answer this, you must first know your audience and their demands.
You’ll probably know if there will be children, but not necessarily if there will be others with special needs. Reviewing recent events hosted by your organization may help you understand this.
Have you ever been to a party so loud you couldn’t hear others, straining your hearing and losing your voice all in one night? Poor acoustics, or how sound flows across a space, often create this. A low ceiling makes a room appear snug, but it also makes it louder. Alternatively, a huge warehouse-style venue will cause echoes, or “reverberation”.
However, there are various techniques to increase the acoustics, such as using patios outside the theater.
10. Date Flexibility
Changing the event date can help you bargain with venues. They may have open dates on their calendar. Giving at least two dates increases the likelihood of a discount.
In a nutshell, there is a lot to think about when you choose your event’s venue. Even so, if you take these things into account when you do your research, you’ll be able to find the perfect venue for your event.